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CLEAR FORM PETTY CASH/CHANGE FUND RECONCILIATION Department Date Petty Cash Change Fund Checks Total Authorized Amount VENDOR Receipts Cash on Hand Currency Count Denomination Value 100. 00 50. 00 20. 00 Count Loose Coins Rolled Coins of Rolls AMOUNT Receipt Subtotal TOTAL CASH/RECEIPTS AUTHORIZED AMOUNT Cash Subtotal Cash Checks Variance.
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How to fill out Petty Cash/Change Fund Reconciliation
01
Collect all petty cash vouchers and receipts since the last reconciliation.
02
Count the actual cash on hand to verify the total amount.
03
Prepare a reconciliation sheet, listing all petty cash vouchers and their amounts.
04
Calculate the total of the cash on hand and the total of the vouchers.
05
Compare the cash on hand with the total of the vouchers to ensure they match.
06
If there are discrepancies, investigate and note the reasons for any differences.
07
Document any adjustments or corrections needed and update the petty cash fund if necessary.
08
Submit the reconciliation for review and approval by the appropriate authority.
Who needs Petty Cash/Change Fund Reconciliation?
01
Small business owners managing daily expenses.
02
Accountants or financial officers responsible for financial tracking.
03
Administrative staff handling petty cash disbursements.
04
Auditors checking for compliance and accuracy in financial reporting.
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What is Petty Cash/Change Fund Reconciliation?
Petty Cash/Change Fund Reconciliation is the process of verifying and balancing the amount of petty cash or change funds against the receipts and record of expenditures. This ensures that the total cash on hand matches the documentation of how that cash has been spent or used.
Who is required to file Petty Cash/Change Fund Reconciliation?
Typically, any organization or business that maintains a petty cash or change fund is required to file a reconciliation. This includes companies, governmental entities, and nonprofit organizations that handle small amounts of cash for operational purposes.
How to fill out Petty Cash/Change Fund Reconciliation?
To fill out a Petty Cash/Change Fund Reconciliation, one should list the total amount of cash on hand, the total receipts for expenditures, and calculate the difference. It is important to ensure that the cash amount plus receipts equals the total fund amount established. Any discrepancies should be noted and investigated.
What is the purpose of Petty Cash/Change Fund Reconciliation?
The purpose of Petty Cash/Change Fund Reconciliation is to maintain accurate financial records, ensure accountability, prevent theft or mismanagement of funds, and ensure that the funds are being used appropriately for their intended purpose.
What information must be reported on Petty Cash/Change Fund Reconciliation?
The information that must be reported includes the total cash on hand, the total receipts supporting expenditures, the initial balance of the petty cash/change fund, any additional funds added or returned, and the final reconciled amount along with any discrepancies found.
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